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ST MARY’S POINT CITY COUNCIL
ST. MARY’S POINT, MINNESOTA
WASHINGTON COUNTY, MINNESOTA
NOVEMBER 3, 2015

Call to Order:    roll call for attendance (Councilmember Roettger absent)
Pledge of Allegiance was said
Consent agenda:
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER T. WILLIAMS TO APPROVED THE AGENDA AND MINUTES AS PRESENTED.         ROLL CALL/ 4 AYES (1 ABSENT-Roettger)
Public comments   (none)
Sheriff’s report:     There were 12 incidents reported BY Acting Mayor Williams, no citations.
US Bank Credit   Treasurer Niedzwiecki provided that US Bank now has Community Card for non-profit and municipalities.  There is a short application with designated officers appointed by the City Council as users of the card as well as limits per user.  The State Auditor provides 7 points for responsible card user established in 2014.  City Clerk to review LMC for policy samples to be provided for the December Agenda.
Tri County – Snow Plow Bids Ben Thurmes of Tri County Services noted that control of snow/ice supplies come from Washington County and service will automatically come out at 2 inches of snow.  He will also call out of drivers for special problems like ice on road pertaining to SMP.  Mr. Hubbard asks if there is any remediation for plowing up grass and turf.  Councilmember G. Williams noted that as a new service is provided they will be learning streets but it does happen and cannot be avoided.  This brings about several situations where this happened and generally not solvable.    
MOTION WAS MADE BY COUNCILMEMBER FREESMEIER AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE THE CONTRACT WITH TRI COUNTY AS PRESENTED.    ROLL CALL/4 AYES/1 Absent
APPOINTMENTS   
City Tree Inspector  - Jason Helke Councilmember Freesmeier noted that Jason Helke at City Forester would be a conflict of interest as he owns the tree service providing the city’s service.  Therefore the decision to remove trees should come from someone other than the Helke Tree Service, Jason Helke owner.  The direction to remove the tree decision should come from a councilmember or council for tree removal.  City Attorney Sandstrom proposes a report on ROW or City owned property that a report should be presented to Council for approval to remove; or it could be that the City Forester is just to identify tree issues and the City then sends letter to the property owner.  The City Forester is  purpose is to identify diseased or dead or dying trees.  With a further contract that speaks to tree removal up to set limits specifically for removal on City ROW or City Property.  City Attorney Sandstrom to draft a contract or proposal to come back at December meeting.  
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER T. WILLIAMS TO APPROVE JASON HELKE FOR CITY FORESTER FOR IDENTIFICATION OF TREE ISSUES AND REPORTING INFORMATION BACK TO THE CITY COUNCIL.    ROLL CALL/ 4 AYES/1 ABSENT (Roettger)
City Responsible Authority
MOTION WAS MADE BY COUNCILMEMBER FREESMEIER AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE CITY ATTORNEY SANDSTROM RESPONSIBLE INTERIM/ALTERNATE AUTHORITY WITH REGARDS TO DATA PRACTICE REQUESTED DURING OUR CLERK’S ILLNESS.    4 AYES/1 ABSENT (Roettger)
Zoning Application Review:     Councilmember Freesmeier proposes that it come back at December so further review can be done.  The clerk provided the application would include current fee list and set back form.  Councilmember Freesmeier notes title is misleading and should address the need for kind use application as LAND USE is dictated by law.  Dog licenses, boat mooring and Garbage haulers are not land use items.  He noted Administrative Appeal should not be listed here.  Suggested an asterisk by some noting fee is charged but no amount as it changes.  
Treasurer Report   Claims and Disbursements.  Treasurer Niedzwiecki provided review of the treasurers report receipts and disbursements.  City Council directing some refund or collection letters on zoning fees.  Thanks to our Clerk for her work in getting the Recycle Grant.
MOTION WAS MADE BY COUNCILMEMBER ANDERSON  AND SECONDED BY COUNCILMEMBER T. WILLIAMS TO APPROVE CLAIMS AS PRESENTED IN THE AMOUNT OF $12,780.92 WITH CHECKS #5397 -5405 (5396 VOIDED) AND eft PAYMENTS 1-9        ROLL CALL: 4 AYES/ 1 ABSENT (ROETTGER
NOTE: Final Levy and budget will be at December Meeting
City Engineer:  Not present and nothing to report.
Building Inspector   Presented by Deputy Mayor G. Williams stating there were 20 permits in October on 5 projects.
City Attorney     Attorney Sandstrom presented Malgren nuisance notice 2nd letter but did not have time to send and did not know current condition.  Councilmember G. Williams noted property has been cleaned up.  No 2nd letter needed.  He inquired if a Holmer closed session is needed and provided an update on escrow being with courts no in his attorney’s escrow.  No closed session.
City Clerk    Purchased voting supplies and gave an update on recycle items accepted at Woodbury Environment Center.
Fire Department   Councilmember G. Williams reported that the Afton City council retained funds disbursed and proposes no purchase until all funds raised and Afton wants first use of the sign.  Councilmember Anderson notes that she does not feel a need for the sign however should focus on saving lives and firefighting.  Councilmember Freesmeier noted a great job with the budget and finances.
Alliances:    Councilmember G. Williams attended a presentation by MN Building Services, Lakeland new service provider.
Cable commission:  G. Williams reported no recent meeting but could be tomorrow but no notice from Mr. Glasgow.
WMO   Plan review of Miller Farm Rev. and met new intern.  Also noted MIDS meeting she will host meeting 11/5/15.
COUNCIL REPORTS
Councilmember Anderson    WEBSITE is down, Comcast not helpful and cannot resolve but will explore more avenues.
Councilmember G. Williams    Helke Tree Service will be in town next month.  ADA door opener needed, costs are down.  He proposes installation along with a light for our flag pole and would like to see an annual meeting calendar at the December meeting.  Lakeland proposes a new building and is approaching the cities to join in.  SMP does not want to join per Council consensus.  Other City Hall safety issues noted: Fire and Carbon monoxide detectors.
Meeting adjourned at 8:38.

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