ST MARY’S POINT CITY COUNCIL
ST. MARY’S POINT, MINNESOTA
WASHINGTON COUNTY, MINNESOTA
March 7, 2017

ROLL CALL: N. Anderson, B. Olfelt-Nelson, J. Roettger, G.Williams , & J. Freesmeier
PLEDGE OF ALLIGENCE:
OTHERS PRESENT: K. Johnson, Kevin Wall, Jon Picard, Adam Brandt, Gary Kriesel, County Commissioner
CONSENT AGENDA
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE THE CONSENT AGENDA. ROLL CALL/ All Ayes
PUBLIC COMMENTS:
Sheriff’s Report: 4 incidents
Public Comments: None
LSCV FIRE RELIEF ASSOCIATION
RESOLUTION 2017-3-2 APPROVE FIRE RELIEF ASSN. POLICY
(How and When to incr. Benefits)
RESOLUTION 2017-3-3 APPROVE OF BENEFIT FRA INCREASE FROM $3,250 TO $3,500/YEAR
DISCUSSION: Councilmember Williams inquired about fiduciary duties. FRA Treasurer Kevin Johnson stated he calculates the figures. Councilmember Williams stated SC17 notes the funding ratio is not calculated by completion of the form as it states on the form.
Councilmember Williams presented Fire 16 and FC 16 forms should be presented for any increase request. He stated that all years of service in the department total should be presented for any increase.
Kevin Johnson presents his info on the funding formula. He stated there is another form derived from a state table established by legislature. It denotes maximum allowed benefits.
Councilmember Williams noted they have been to the City several times for an increase. He asks the number of EMS personal and fire fighters that are covered. Mr. Johnson stated there are 23 people this year for fire fighters and 3 people are PERA (EMS). However, it is possible some legislation to change this for EMS to be in the pension program rather than PERA.
Councilmember Freesmeier asks if $3,500 is comparable to the other communities. Per Kevin Wall, LSCV is high for rural but low for metro. Bayport is $4,400 year and Woodbury $6,000 per year. Councilmember Freesmeier
feels it is reasonable. Mr. Wall stated that all statistical reports are online with the State Auditor. Discussion of Fund Performance continued by council.
MOTION WAS MADE BY COUNCILMEMBER FREESMEIER AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE 2017-03-03 APPROVING CONTRIBUTION RATE OF $3,500 A YEAR.
Councilmember Williams would prefer that the funding ratio at various levels be presented.
ROLL CALL/ 4 AYES (1 NAY - WILLIAMS)
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER OLFELT-NELSON TO APPROVE RESOLUTION 2017-03-02 PENSION BENEFIT POLICY
Revisited discussion on the line of Benefit Policy noting no decrease in benefits once ratified. It is noted that all increases are to be ratified. Councilmember Williams believes it is a good internal policy not necessarily for the City approval.
ROLL CALL/ 2 AYES/3 NAYS (WILLIAMS, FREESMEIER, ROETTGER)
RESOLUTION MOTION FAILED
WASHINGTON COUNTY TRAIL IMPROVEMENTS Engineer Parotti introduced Alan Brandt from Washington County for the bike trail improvements. The St. Croix Trail goes from St. Croix Bridge to 30th St. in Afton. He presented a re-pavement project to be done expecting some soft spots. All streets will have yield or stop signs along with street name signs. There will be PED ramps for ADA purpose to be placed at all street crossing. The County to fund majority of the project with some funds from Lower St. Croix Valley Foundation, which this money given will pay for the bridge trail and part of trail not in the County ROW. Lakeland has given some money to help in the Co. Road area as well. County Commissioner Gary Kreisel spearheaded the improvements and thanked the Mayor and Council for supporting the project. Mr. Brandt also presented that the County will ask for minor maintenance to be taken on by the Cities (fix potholes and vegetation cleared along trail) and he will seek motion for this as maintenance plan is presented in April. He asks that the City grant approval for the City Engineer to sign off on the plan. Snowmobiles will still be allowed as previously. Bayport Pathfinders have used DNR funds and placed signs along the trail. However the County will be placing the signs.
MOTION MAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER WILLIAMS TO ALLOW THE CITY ENGINEER SIGN THE TRAIL PROJECT IMPROVEMENT PLAN.
ROLL CALL/ ALL AYES, MOTION PASSED
County Commissioner Kreisel noted the Sheriff is retiring and Washington County board will discuss process to replace the sheriff. He was asked about sales tax reduction due to change in transportation funding - he noted it will be decided later in year.
SWEEPING QUOTE Engineer Parotti presented sweeping quote with prior years cost, he also included the contract for Tri County Services at $2,550.00 for 2017.
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE THE SPRING AND FALL SWEEPING CONTRACT WITH TRI-COUNTY AS BID. ROLL CALL/ ALL AYES, MOTION PASSED
STREET IMPROVEMENT UPDATES
Engineer Parotti presented the total project cost is $97,600 along with the schedule of Street Projects. Lakeland Shores has approved their portion of projects. Therefore, it can be in bid together with SMP being the lead on the project. Councilmember Olfelt-Nelson inquired about smaller projects like pot holes. Engineer noted that these would be in another project for maintenance. The completion date is the fall of 2017 but can be done sooner. The issue of potholes repair was addressed and the emulsion quote to be brought back for April.
IMPROVEMENT PROJECTS The list also includes photos that reflect drainage issues. It may be that now is the time to place some ditches along Itasca to address the drainage issue. For the sake of discussion only ditching along the side of Itasca, the cost approximately is $23,000 based on similar projects in Lakeland. He also commented regarding Itasca width as it ranges from 25 ft. near arena and 17ft. wide at the stone gate. A rough estimate of cost is $35,000 to widen to consistent 24 ft.
Mayor Roettger has taken comments about safety for pedestrians and Councilmember Anderson also commented on the crown of the road. The City Engineer noted the crown is placed there on purpose for drainage to direct water to any ditches. He does not believe the elevation of the road will be any higher
Councilmember Williams feels some ditches are needed but not in all areas of Itasca.
Councilmember Freesmeier speaks to a possibility of lowering part of the ROW rather than ditching at least near his home. Engineer Parotti noted that build-up occurs at the edge of the pavement from grass clippings, small gravel, sand, etc – this area could be lowered to assist drainage.
Councilmember Freesmeier noted if widening Itasca, then centering the road should be done then as well.
Councilmember Olfelt-Nelson commented that widened roads encourage high speed, which may not be safer.
As the engineer memo states, the bid process is to proceed.
POWER POLE REPLACEMENT Engineer Parotti spoke to Xcel about potential power outage although no outages anticipated. Councilmember Olfelt-Nelson inquired about pole replacement where trimming is needed to get the pole in. Xcel has been and is conscientious about tree trimming, the ROW fee is $150.00 for entire project. None of the poles to be replaced have lights.
STRIPING OF CENTER LINES Washington County is striping for center lines on roads. Council gave ok to send to County approval to stripe.
RIVER LEVEL - IS NOW 678.2 it is going to crest at 680.7
ANNUAL APOINTMENTS No updates at yet.
ANNUAL FEES: Discussion is: “If expenses in excess of the refundable deposit are incurred the applicant will be billed for the excess.” Should this remain on the annual list of fees as it is on the application. Council stated to leave it in and they will work toward a different fee format next year and direct City Clerk to notify (in writing) Treasurer to invoice applicant a quarterly statement.
CITY WEBSITE: Councilmember Olfelt-Nelson provided information from ReVise and GovOffice. She has seen the demo of ReVise and the GovOffice demo will be in next week. Gov. Office has a 3 year term for $750 a year (special price if you continue for 6 years). Website is hosted by each company. She will come back next meeting with more information.
VALLEY JOINT RECYCLE EFFORT RESOLUTION The City needs to commit to support of the review of a potential JPA before the group (city admin staff and county public health staff) goes ahead with plan. The city will also need to extend the dates of current contract. Clerk to contact Waste Management for extension addendum to city’s contract for approval at later meeting.
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMENTER ANDERSON TO APPROVE RESOLUTION 2017-03-01. ROLL CALL/ALL AYES, MOTION PASSED
2016 FINAL FINANCIAL REPORT. (Treasurer was absent)
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER FREESMEIER TO APPROVE THE 2016 FINANCIAL REPORT AS PRESENTED.
ROLL CALL/ALL AYES, MOTION PASSED
LEAGUE OF MINNESOTA CITIES ANNUAL LIABILITY WAIVER FORM RESOLUTION 2017-03-04
MOTION WAS MADE BY COUNCILMEMBER WILLIANS AND SECONDED BY COUNCILMEMBER ANDERSON TO NOT WAIVE THE MONETARY LIMITS FOR TORT LIABILITY.
ROLL CALL/ALL AYES, MOTION PASSED
WASHINGTON COUNTY CONSERVATION DISTRICT AGREEMENT (Maintenance plan for raingardens )
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY MAYOR ROETTGER TO APPROVE THE AGREEMENT WITH WCCD WITH CHANGES AS PROPOSED BY THE CITY ATTORNEY. (If not approved by WA CO it will come back)
ROLL CALL/ALL AYES, MOTION CARRIED
COMPREHENSIVE PLAN City Clerk presented the Council has received and will get updates as needed. The Clerk will keep the Council notified with all needed updates.
TREASURERS REPORT/CLAIMS
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE CLAIMS FROM CHECK # 5594 to #5606, ELECTRONIC PAYMENTS 1-10 FOR TOTAL OF $34,546.71 ROLL CALL/ALL AYES, MOTION PASSED
STAFF REPORTS
CITY ENGINEER Nothing further
BUILDING INSPECTOR Report presented by mayor.
CITY ATTORNEY:
Land purchase update: The purchase closed in February with deed signed and recorded on March 2, 2017 with the County.
Open Meeting Law Update The City Attorney reminded Council that city business is to be conducted in the public. No more than 2 council members in discussion of City business. Caution on serial meetings (re: conversation going from one to another) He emphasized Email: No “reply all” Council can send all councilmembers information but no discussion among yourself. Also, Data Practice Act: (in general anything the City creates is public record and information). It is best to have dedicated email for city business.
CITY CLERK: Update and invite on Recycle meeting on March 23, 2017 at 4:00pm.
Cell Tower Update already discussed, and the Ragnar Run is in August.
STANDING COMMITTEE REPORTS:
Fire Dept. Councilmember B. Olfelt Nelson and Williams reported Fire Chief Chris Peterson will retire in June, with proposing a full-time chief be hired. They have a preliminary budget increase of 14.7%. A change in protocol for response for a confirm structure fire the closest community is to be dispatched first (Lake Elmo, Woodbury, Bayport and LSCVFD)
Cable Commission: Councilmember Olfelt-Nelson reported the commission voted to stop broadcasting PEG and not renew the contract with VACTV. Councilmember Olfelt-Nelson noted more funds will be coming to the City total year end contribution of $3,900, possible to use towards expense of broadcasting the city’s meetings on a website.
Planning Commission: Freesmeier - No meeting
WMO: Councilmember Anderson reported the Stensland Brothers received approval of development in West Lakeland Township. Watershed Redevelopment Consortium meeting was attended by 40 plus people and the
presenter were from DNR. Spoke to the plume of contamination that has impacted youth development. Also pollution (PCB) from rest stop is being channeled into the river.
COUNCIL REPORTS:
Beth Olfelt-Nelson: Volunteer needs for the City. We should have a program and she has found a grant that would encourage Volunteer Administration. She believes there would be a benefit from having more structure and organization in the need of volunteers.
Gary Williams: Possible hiring local kid for Park Maintenance. Washington County does have a Youth Program that we could model after. (Suggest 9 weeks, 20 hours at $10/hr).
Nancy Anderson: Attended an Emergency Management session at Stillwater Fire Dept.
Joe Freesmeier: Need to think about a cleanup for the city.
ADJOURNMENT at 9:48pm.
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Attested to by: Jay Roettger, Mayor
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Cindie J Reiter, City Clerk