CITY OF ST MARY’S POINT
ST MARY’S POINT, MINNESOTA
WASHINGTON COUNTY, MINNESOTA
JUNE 2, 2015 COUNCIL MEETING
CALL TO ORDER: at 7:00pm by Mayor Roettger
ROLL CALL: Councilmembers N. Anderson, G. Willliams, T. Williams, J. Freesmeier, Mayor Roettger
STAFF PRESENT: Clerk C. Reiter, Treasurer T. Niedzwicki, J. Parotti, Attorney K. Sandstrom
OTHERS PRESENT: Kevin Wall, Jake Sedlacek, Audrey Flattum, Jon Picard, Paul Brown
PLEDGE OF ALLEGIANCE was said
CONSENT AGENDA: To approve the agenda without the minutes that are tabled.
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER G. WILLIAMS TO APPROVE AS PRESENTED. ROLL CALL:ALL AYES
LSCV FIRE RELIEF ASSOCIATION. Kevin Wall presented the audit as required. He also provided the financial update and noted funding ratio of 12.6% even with approved benefit increase to retirement benefits. One Board member is stepping down (Glasgow) with Councilmember Joe Freesmeier stepping up to fill the vacancy. Mr. Wall noted that the State Auditor’s Office is forming subcommittees to review JPA as they relate to fire districts.
ART IN PARK Paul Brown, Art In The park coordinator announced that the Breaking Bear Brass Band will be there along with Don Jones who will present our City’s History. Final dates to be provided shortly (August 22nd).
SHERIFF 10 calls and no citations.
LOWER ST CROIX VALLEY FOUNDATION Jon Picard presented a Bike Trail update, with clarification as to what Washington County is willing to pay on this project. The letter submitted was returned to LSCVF with revisions as to what WA Co. is willing to do at their cost. Mr. Picard is skeptical if the County can and will do by 2020. He is now asking for Cities allocation to improvement of the bike trail. Review by the treasurer of his notes was that the 2014 surplus of $8K is set aside as Park & Recreation. Councilmember Freesmeier requests as the year goes on, the City will know how much to commit. No further discussion at this time.
XCEL ENERGY FRANCHISE AGREEMENT
Representative Jake Sedlarek explained how the right of way (ROW) use pertains to utilities in the city. He asked if Council would be willing to renew the agreement. City Attorney Sandstrom noted it is similar to prior agreements and noted he proposed some minor edits to the Franchise Agreement and noted issues may present when the infrastructure changes. Two changes presented a struggle in section 3.1 and 3.3 for Xcel Representative J. Sedlarek. Attorney Sandstrom noted 3.3 changes could be removed as he has no issues with it.
Treasurer T. Niedzwiecki noted that the ROW bond should be in place for $5,000 which would be covered in the City Ordinance, not this Franchise Agreement.
Representative Sedlacek noted this could be provided as is done so in other Cities. Councilmember Freesmeier spoke to burying power lines. Representative Sedlacek explained what can trigger cost to the City VS XCELS costs. Lesser congested ROW’s have lesser costs as well as storm water structures. Councilmember G. Williams asked if XCEL puts all lines in one trench. It was noted that they try and suggest however it is expensive. He further asked about switching street lights to LED’s and asked what the schedule was for this. It is in front of PU Commission now but expects forward movement soon. Mayor asks for motion. Attorney Sandstrom explained 3.1 term of “disturbed” he feels that disturbed broadened the definition so conduit could be removed. Without “disturbed” it would address lines that are uncovered. Representative Sedlarek provided it is too broad for the work they do. Consensus to remove proposed word “disturbed”.
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER FREESMEIER TO ACCEPT THE XCEL FRANCHISE AGREEMENT WITH CHANGES TO EXCLUDE 3.1 AND 3.3 UNDER RESOLUTION 2015-06-1. ROLL CALL/4 AYES -1 ABSTAIN (G. WILLIAMS)
Representative Sedlacek will have XCEL send final revision to Attorney K. Sandstrom for signatures.
Mrs. Audrey Flattum noted that Jon Flattum has been working on the siding but fell. There is one side yet to be replaced. Councilmember Anderson questioned the smell of mildew coming from the structure. Mrs. Flattum noted it is intended to repair inside as well and for a family member to be living in. City Attorney Sandstrum noted inside work may require a permit and should be applied for if needed. Councilmember G. Williams commented on the grass being mowed and asked if it could be kept up. Mayor Roettger asked that it be worked on to a habitable state by the end of this summer.
SPRAY PATCH PROJECT
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE $4688 UPDATED QUOTE FOR STREET PATCH WICH EXCEEDED PRIOR ESTIMATE QUOTE. ROLL CALL/ALL AYES
MIDS (MINIMAL IMPACT DESIGN STANDARDS) Councilmember Anderson presented the background of MIDS to help with water quality and storm water runoff. Noting there is a grant that will allow WMO to help update the Cities existing outdated ordinances on storm water runoff. City Attorney Sandstrom explained the added flexibility that will be added to local ordinances by adding additional tools to help mitigate storm water issues. He notes the resolution is a commitment towards support of updating the ordinances. Councilmember Freesmeier expressed concern for the terms of commitment “to integrate”. Attorney Sandstrom proposes changing the language to agree to review and consider.
MOTION WAS MADE BY COUNCILMEMBER FREESMEIER AND SECONDED BY COUNCILMEMBER ANDERSON TO ADOPT RESOLUTION 2015-06-1 WITH CHANGES “FOR REVIEW OF” AND “TO CONSIDER”. ROLL CALL/ALL AYES
CLOSED SESSION at 7:52
END CLOSED SESSION AT 8:21
CITY ATTORNEY SANDSTROM NOTED REASON FOR THIS CLOSED SESSION IN REGARDS TO THE HOLMER PROJECT AND NO LEGAL ACTION TAKEN AT THIS TIME.
CITY TREASURER REPORT
Tresurer Niedzwiecki presented the current budget situation with comment that all is okay (on track) at this time. Claims to be approved are checks 1-13 numbers 5334 to 5340 and EFT to total $5,898.88.
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVED CLAIMS AT PRESENTED TO TOTAL $5,898.88. ROLL CALL/4 AYES-1 ABSENT (Freesmeier)
2016 PRELIMINARY BUDGET AND LEVY: Treasurer Niedzwiecki explained where the increases he proposed would come from. The Fire District increase is 4.91%; Road Improvement increase of $2,000 each year until 2017 as previously recommended the 4% thereafter. He asks that the Council review at this time as ist 3.3% increase in budget and doubtful it can get down to zero. Councilmember Williams proposes reducing signs by $500. Treasurer Niedzwiecki moves Planner down by $900 as then increase is at 2.7%. He notes if the City goes into legal situation the City has a fund of $4,000 for these type of issues. The August meeting should be fairly final for levy and budget so that it can be certified in September as required. Councilmember G. Williams proposes projects to be done in 2016 with the Fund for Road improvements. So back off on increases to Road Fund then. Discussion presented by Councilmember G. Williams regarding the new 4M Fund products.
BUILDING PERMITS: Mayor Roettger presented currently 4 permits.
AFTON SEPTIC PROJECT: Comment period changed to June 23, 2015 for MPCA Citizens Board of Review and our City Attorney will be attending on June 23, 2025 at 9:00 am at the MPCA office.
CLERK REPORT: Clerk Reiter reported the Board Approved bond for ISD 834, Information sent to city from Dale Powers for planning and code enforcement sources, should they have interest. Consensus being not at this time.
FIRE DEPARTEMENT REPORT: Councilmember G. Williams noted the Fire Dept. update that plan to go to paid part time no formula for costs that will hit in 2015. He expressed concern for the $750,000 rig (truck) desired which is $300,000 over budget.
WMO: Councilmember Anderson presented update on grants, budget and noted cannot be at the next meeting.
COUNCILMEMBER G. WILLIAMS: River level is 679.79 and going down, slow no wake triggered at 683, Bighead carp are as far as Stillwater and up to 15 lbs. The DNR proposes to have a new Rep. Jen Sorensen come to meet the City Council. He also has requested a fire permit to burn in the City Park. And noted patch of milkweed 30 x 100 ft. and will post a DO NOT CUT sign, he will also plant wild flower seeds. Further, he noted he came in .57 under budget for signs ordered and to install on June 15th. He presented next the street name signs will need to be replaced over a 2 years and to keep in mind for consideration adding a logo on the street name signs.
MAYOR ROETTGER: Was on a City Tour with the tree Contractor. There are 17-18 dead trees in the ROW and will remove the trees in the fall.
Mayor adjourn meeting at 8:50