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ST MARY’S POINT CITY COUNCIL
ST. MARY’S POINT, MINNESOTA
WASHINGTON COUNTY, MINNESOTA
July 5, 2016

Call to Order    G. Williams, T. Williams,  N.Anderson , Mayor Roettger,
J. Freesmeier (absent)
Pledge of Allegiance was said
Others Present:  City Clerk Reiter, City Engineer John Parotti, City Attorney Kevin Sandstrom, Ronald LaMay, Melissa Lasher of CenterPoint Energy Rep, Paul Brown, Jim Broecker
Consent agenda  
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER G. WILLIAMS TO APPROVE THE CONSENT AGENDA    ROLL CALL/ 4 AYES-1 ABSENT
PUBLIC COMMENTS:   Jim Broecker spoke to the intersection of Baillon and Itasca with several incidents that have caused 3-4 near misses.  He asks that the trees be trimmed so the intersection has a better light of sight.  The vision triangle should be kept clear and possible no parking at the corner with directed council action.  John Parotti and Mayor Roettger will look at this problem.
ART IN PARK   Paul Brown thanked council for the check for the event.  He also asked about the boat mooring locations stating there should be a map for the locations for new permit holders he provided a map to City showing where his boat and mooring is.    Mr. Brown also talked of conversation he had with Councilmember G. Williams about a person asking about getting boat and mooring in SMP.   He also spoke to the history of permitting process and he spoke to Don Jones about history noting the DNR granted 4 mooring permits to SMP.  The Clerk shared information that the permit holder now has his mooring in, the new permit holder can relocate if other boaters don’t like it he can move it, as this is what he does for a living.  He also said there should be a map listing all of the mooring sites for file.
SHERIFF’S REPORT    There were 14 ICR of which 3 were medical
CENTER POINT – Melissa Lasher presented grant funds for safety project in the amount of $750 for ADA door at the front of City Hall.
ELECTION JUDGE APPOINTMENTS Resolution 2016-07-1 appointing Primary and General Election Judges for 2016 Elections on August 9, 2016 and November 8, 2016
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER T. WILLIAMS TO ACCEPT RESOLUTION 2016-07-1 APPOINTING ELECTION JUDGES.     ROLL CALL/3 AYES-1 ABSTAIN, 1 ABSENT
SEPTIC SYSTEM   G. Williams presented the current regulations require the cap to the septic tank needs to be clear to pump the system.  He proposes the fee of $25 foot from service provider is prohibitive.  He noted that this is being enforced now at the count’s discretion.  Also the provider will now be able to inspect the system.  Councilmember G. Williams feels the card sent out and enforcement now is capricious.  He stated that a 4 inch pipe will not be able to be pumped from and now will need a riser (concrete cap).  This is so they can inspect the system and being in the flood plain it may need a check valve.  He called and found out that just one person in the County is enforcing this and he just decided this spring to enforce this.  This may cause people to not pump their tanks now.  Councilmember Anderson inquired what the city can do about it.  Councilmember G. Williams did not know what we can do but wanted it noted it may cause issues for some residents.
CITY STREET PROJECT:  Engineer Parotti spoke to the Three City Cooperative Agreement.  LSCB is to be the lead city as they have the largest section and LSCB to accept roll of being invoiced with each city having a subtotal.  Engineering fee is billed separately per city.  The City Attorney provided the agreement which spells out the billing method for collective project.  LSCB has approved the agreement with Lakeland Shores to meet for approval yet.  Administration costs are not an issue other than pro-rated for publication costs.   
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO ACCEPT THE COOPERATIVE AGREEMENT WITH THE THREE CITIES.            ROLL CALL/ 4 AYES - 1ABSENT
BID AWARD CONCURRENCE   Each city can decide to agree to or not agree to the elements of the bid.  Engineer Parotti proposes that due to the late 7/15 bid or end date that the City Council approves an up to a certain amount - to provide for concurrence.  The budget is $70,000 however preliminary estimates are $50-60K.  However, until the bids are in the actual costs are unknown.  He provided 3 options to be concurrence.
Special meeting
Designate one City Councilmember to accept bid up to certain amount
Or provide approval based on certain amount.
MOTION WAS MADE BY COUNCILMEMBER ANDERSON ANDE SECONDED BY COUNCILMEMBER G. WILLIAMS TO AUTHORIZE THE MAYOR TO APPROVE THE BID UP TO $70,000.        ROLL CALL/4 AYES-1ABSENT
Engineer Parotti noted the bids documents have been received and are on file at City Hall and also they are on SEH City Projects website for contractors review, bide time is 10am on July 15, Friday at LSCB City Hall.  Also the projects will follow WMO review requirements.  Councilmember G. Williams noted in review with Engineer Parotti that the (drywell) drain structure at 21st and Itasca is not working.  He also noted the soil material can be used elsewhere in the City.  Engineer Parotti noted the drainage issues in the area of the project; 2 low areas in LSCB and 1 in SMP.  It needs to be noted that this project is not for correction, and if the money to alleviate this drainage issue is not over the millions, we needed to correct the storm water issue.  Engineer Parotti noted Council has authority to spend more to alleviate the problem if they want to.  There will be an open house so that residents can see what is going to be done.  The Street reconstruction will raise roads but ditching should take on the run off.  The residents may see it as taking part of their yard but it is the City’s Right-Of-Way and needs to be done.  Some small trees will need to be removed.  Council asks what the drywell work would cost.  Prior work that had been done but more extensive was $11,500 for work done by Zappa.  City Attorney Sandstrom stated that Engineer Parotti has done extensive work on this street project with the shared Cities and recommends Council to approve this.   Councilmember Anderson believes it should be addressed now.  Councilmember G. Williams believes the cost benefit to do it now.  Mayor Roettger prefers to know the cost before it is done.  The project for the drain structure can be added to bid document now, as well as list as alternate’s project.  If it is in the bid document now it can be excluded if not wanted.  Engineer Parotti will include it in the bid document.  
MIDS – AMEND REGULATIONS   Councilmember G. Williams and Mike Isensee plan to meet to determine what sections of enforcement code are to be included in MIDS Ordinance.  Our Attorney Sandstrom encourages the language in MIDS reflecting enforcement be left because the language already exists in the City Code.  Councilmember T. Williams believes that you shouldn’t have an ordinance if there can’t be enforcement. Councilmember G. Williams is to meet and report back to the Council.  Councilmember G. Williams will contact Mike Isensee to meet and determine sections of enforcement on code.
2017 LEVY & BUDGET    Treasurer Niedzwiecki presented a preliminary net increase of $2160.00 or 1.1% to the Budget.  Various increases or decreased such as:
Fire Department increase
Fire Debt Service decrease
Clean Up Day budget doubled to $1600/yr.
WCSO budget for 2017 still waiting
Increased Treasurer Salary by $35/month as his employer used to pick up some of his fees which saved the city money.
Road expense of $70,000 put into the street fund for 2016 project which included 12K received last year from the states.
Councilmember G. Williams noted last year the 1% increase is locally, however the actual tax statement showed a decrease. Tax rate went from 28% to 24.7 % locally.  This is due to building permits of new homes.  He feels the budget very well done and would make no changes.  The September meeting is the final date for the final Levy & Budget approval before going to County for Certification.
STAFF REPORTS:
CITY TREASURER REPORT: Treasurer Niedzwiecki presented six month review with 53.5 % collected on property taxes.  Noted City is at 51% of 2016 budget as it should be.  Claims to be approved are from check #5486 to #5500 and electronic Payments 001-010 for total of $19,392.57. Note check #5462 MIDS Ordinance costs to date he noted a Grant from WMO could be approximately $1,000 to $1,900.  
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE CLAIMS AS PRESENTED, CHECK #5486 TO #5500 AND ELECTRONIC PAYMENTS #001 TO #010 IN AMOUNT OF $ 19,392.572.    ROLL CALL/4 AYES, 1 ABSENT
City Engineer:   River level is 676.38 and is down considerable over last 3 days.
Building Inspector:   4 active permits
City Attorney:  Presented Laughlin Resolution 2016-07-2 approval of variance DENIAL.
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER G. WILLIAMS FOR RESOLUTION 2016-07-2 DENIAL OF LAUGHLIN VARIANCE 16634 22ND ST.  ROLL CALL/2 AYES-1 ABSTAIN/1 NAY
VACANT PROPERTY LETTER  City Attorney Sandstrom noted this is a follow up to the vacant property, a letter was sent to Mr. Ronald LeMay regarding condition of the property at 16321 24th St. So.  Mr. LeMay was present and noted yard was cleaned up and in 15 days electric line to be removed from the house.  Then demo of structure including filling in septic system and then the lot is to be sold.  
Attorney Sandstrom presented the new State Statute allows for assisted living at a property for temporary health care dwelling effect Sept 1st. Bill # (Chapter 144D) 2016 Laws Chapter 111.  The City can opt out by ordinance or place permitting conditions into an ordinance.  Permit to allow assisted living in a home in residential dwelling it is a business use.  He will print out copies for Council and have them for the next meeting.
City Clerk:   Provided information on:  
Art in Park on July 17th from 2-4
Ragnar Run
Election Judge Training July 20 at LSCB City Hall at 3:00
Election Dates August 9, 2016
Clean up Date recap on Jun 11 from 8-12 received big turnout of 58 people and collection of $130.00.
Standing Committees:
Fire District (G. Williams) nothing
Planning commission (T. Williams) no meeting
LSCV Alliance (J Roettger) No Alliance meetings.
Cable Commission: (T. Williams) Commission decided to pay the PEG fee to Valley Access to end of year.
Middle St. Croix WMO (N.  Anderson)  She will be working at their booth at Washington Co.  Fair Aug. 4th





Mayor and Council Reports:
Mayor Roettger - The property owner next door to city hall is still open to the City purchasing and price is within $4,000 of agreeable price.
Gary Williams:   Complaint of 2179 River Road emergency and couldn’t find location.  
CTIB (Co. Transit Improvement Board) Dakota Co. voted to pull out of giving the .0025 to the State.
The Fire Department has a complaint as all of our beaches needs identification so when a boater calls with problems they can get to the correct City beach to assist with boat and or emergency vehicles.  Councilmember G. Williams said he will work on that issue.
Nancy Anderson:    Asked if a sign could be placed at the gates noting “no parking” as if gate is blocked our emergency vehicles can’t access the beach.  Regarding the trash house at 21st Street off Itasca, our City Attorney can send a letter to the property owner with details provided.  It was foreclosed on and sold.
ADJOURNMENT at 8:47
                            ____________________________________
Attested to by:                            Jay Roettger, Mayor

_______________________________________________
Cindie J Reiter, City Clerk

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