ST MARY’S POINT CITY COUNCIL
ST. MARY’S POINT, MINNESOTA
WASHINGTON COUNTY, MINNESOTA
February 7, 2017

ROLL CALL:  N. Anderson, G. Williams, T. Williams, J. Freesmeier, Mayor Roettger at 7:00pm
PLEDGE OF ALLIGENCE:
OTHERS PRESENT:  T. Niedzwicki, J. Parotti, Cindie Reiter
CONSENT AGENDA
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER G. WILLIAMS TO APPROVE THE CONSENT AGENDA WITH CHANGE TO $785K TO READ $185K IIN REGARDS TO CIP STREET PROJECT.                ROLL CALL/ ALL AYES
PUBLIC COMMENTS:   Sheriff’s Report:  Deputy Tanner replaCed Deputy Sullivan and there were 8 calls in SMP.  Reference to hunting report in City down by the river and the Deputy spoke to the person and he apologized and stopped.  Councilmember Williams’s inquired if they are notified of any foreclosed homes and Deputy stated no.
ORDINANCE AMENDMENT:  
CHAPTER 504 INDIVIDUAL SEWAGE TREATMENT SYSTEMS (RESOLUTION 2017-01-02)
MOTION WAS MADE BY COUNCILMEMBER ANDERSON AND SECONDED BY COUNCILMEMBER FREESMEIER TO APPROVE THE RESOLUTION 2017-01-02 SUMMARY RESOLUTION PUBLICATION.                    ROLL CALL/ ALL AYES
ANNUAL MEETING DATES:   
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER FRESMEIER TO APPROVE THE MEETING DATES AS PRESENTED.            ROLL CALL/ 5 AYES
ANNUAL APPOINTMENTS:   
Approve per list with remaining full Planning Committee presented at next meeting.
Change MFRA to Sambatek and add Recycle Coordinator with Jennifer Sobiech Pariseau.  
Replace Tim Williams on Cable Commission with Beth Olfelt-Nelson and LSCV Fire Dept. Rep.  

ANNUAL FEE SCHEDULE    City Clerk spoke to adding variance in SCRD as a separate line. Council had considerable conversation about variances and ways to address the large fees incurred in the Riverway. Engineer Parotti proposed fees for LOMA F+ A.
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON ADOPT THE FEE SCHEDULE OF $150 ROW AND $50 AND$1,000 DEP (LOMA/LOMR)         ROLL CALL/2 AYES AND 3 NAYS
Did not pass and will be discussion by Council as decided to have the fee schedule finalized in February.
COLLABORATIVE RECYCLE EFFORT    Requested Waste Management draft change to end date and return to council for goal to get all 4 cities in a Joint effort to reduce costs. Clerk to request WM come to council meeting or Clerk to just contact person.  Council to review at upcoming meeting for possible change in contract date.
CITY PARK AND BEACH BOUNDARY SURVEY:  Councilmember Freesmeier spoke to clear delineation of the City beach.  Councilmember G. Williams proposes to use the legal description.  City Attorney suggested going to the County for any survey that may be on file.  Discussion was held on the cost of a survey and; if the park is actually owned by the City versus the property owners.
STREET PROJECTS UPDATE:  Engineer Parotti provided 3 versions of CIP Copies B, C and O.  
Copy B is same as presented last month but without one street item duplicated.  
Copy C included for review is the section of Itasca down from 2870 to the gate from delamination.
Copy O: Included project for overlay presented for review.
In the past, overlays typically are not presented because lower valley cities road typically let go until full reconstruction, however Itasca is in good enough shape to overlay vs. full reconstruction.  It was mentioned again that seal coat projects are on hold for further information.  Each model presents a different amount for the 2017 projects.  He cautioned that reconstruction does take time and needs surveys.  The survey for an overlay is needed but to a lesser degree.  
Councilmember Freesmeier inquiried about possibly pushing off crack sealing.  Engineer Parotti noted it is not a high cost item.  Councilmember G. Williams noted the project that shared LSCB street project is really putting the City in a position of not knowing how to proceed.  Treasurer Niedzwiecki noted that copy B and Copy O allows for positive fund balance.  Copy C will run a negative fund balance for 5 years.  The fund balance of 2016 is $230,000; plus $40,000 for 2017 allocation.  
All copies presented include the special projects Council has previously discussed.  Drainage structure needs to be done and will push to get a better bid.  Last year quote requests were too late.  
Councilmember Freesmeier speaks to cost of Baillon Lane repair will surely be less than $5,000. He also spoke to removal of Itasca turnaround from a plan.  Copy C projects without some of special projects would come in at close to$230,000.  
Councilmember G. Williams notes that crack sealing is a worthy project, as well as, the hammerhead at 25th.  Councilmember Freesmeier notes Itasca has many homes that could benefit by the road being done.  He believes a reconstruction should be done as it is in such poor condition.  
Councilmember Olfelt-Nelson feels it isn’t in that poor of condition.  A mill and overly would be more appropriate.  
Per City Engineer Parotti, soil boring needs to be done before any project is done for Itasca, either reconstruction or mill and overlay.  
Mayor Roettger believes Copy B or Copy O will stay within our budget.  He notes it is time to put out for a bid.  Engineer Parotti stated reduce Special Project #4 Baillion to $1,000 and pull drainage structure #1 into 2018, then $106,000 for 2017 and $81,000 in 2018 with joint roads with LSCB done in 2018 as well.  Council decided that Engineer Parotti should request bids for Copy with
Itasca Overlay (stonewall to SM Drive)
25th Hammerhead, spec. #2
Crack seal remains
Spec project #4 at Baillon
$106,110 for 2017
Council directed Engineer Parotti to solicit survey and bid documents.
FINANCIAL REPORT:  Treasurer Niedzwiecki submitted a request to WMO for $1,700 in lieu of $800 allocation to Cities for MIDS.  Surplus of 2016 is $3,215 due to LMCT dividend of $927 plus Whitney building permits fees.  Review of final 2016 Financials was presented and asks council to direct how any surplus should be allocated. Council has left it up to Treasurer Niedzwiecki to do as he sees a need.  
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE CLAIMS TO BE PAID ARE CHECKS #5568 THROUGH #5570 AND ELECTRONIC PAYMENTS 1-10 FOR TOTAL OF $10,336.51.                    ROLL CALL/ALL AYES
PURCHASE AGREEMENT: City Attorney stated it was ok to pay taxes for 2017 if property owner is agreeable.
STAFF REPORTS
GOPHER STATE ONE CALL:  City Engineer Parotti reviewed and any digging or excavations needs to call Gopher One.  The River level is 677.76 at 4:15 pm.
CITY ATTORNEY:  Nothing
CITY CLERK:  Clerk will be out of town on 1/19/17.  There is a Vets Hiring Opportunity on 2/27/17 at the Xcel Center, Recycle report was presented from Jennifer Sobiech Pariseau regarding the tour of the Newport facility.
STANDING COMMITTEE:
FIRE DEPARTMENT   Councilmember G. Williams reported that due to a the lack of turnout gear the squad was turned away from training exercise so they had to purchase updated equipment.
CABLE COMMISSION:  A meeting to be called by Mr. Glasgow but has not so as yet.  Per Councilmember G. Williams there is enough support to keep PEG channels and use franchise fees to pay the PEG fees to Valley Access.  Council has supported keeping PEG Channels.  The person calling the meeting is the one that wants to kill the PEG channels.
WMO:  Councilmember Anderson will be attending the Water Stewardship retreat.
Mayor and Council Reports:  
Councilmember G. Williams would like to thank the person that spread the gravel at the swing sets.  The stop sign at Baillon was sheared off and has been temporarily replaced.  He noted plow complaints for lack of sand-salt on Baillon as very icy conditions.  Best if the Plow Company could get this area continually.  Has heard there are plans to move the Library to other end of Lakeland Mall.
ADJOURNMENT at 9:40
                            ____________________________________
Attested to by:                            Jay Roettger, Mayor
_______________________________________________
Cindie J Reiter, City Clerk