ST MARY’S POINT CITY COUNCIL
ST. MARY’S POINT, MINNESOTA
WASHINGTON COUNTY, MINNESOTA
April 4, 2017

ROLL CALL:  N. Anderson, B. Olfelt-Nelson, J. Roettger, G.Williams , & J. Freesmeier
PLEDGE OF ALLEGIANCE was said.
OTHERS PRESENT:  None
CONSENT AGENDA:
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE THE CONSENT AGENDA
                ROLL CALL/ ALL AYES  - MOTION PASSED

PUBLIC COMMENTS:   
Sheriff’s Report:  5 incidents
Public Comments:  None

YOUTH SERVICE BUREAU. (Letter of Request for support of $250.00)  
Treasurer Niedzwiecki presented this year the donations go to Community Thread.  
Council has previously alternated years between Community Thread and Youth Service Bureau support.
YSB services area youth in needs and works with those that need to provide community service hours.
 
ANNUAL APPOINTMENTS.  Planning Commission Appointments are Matt Siefert and Todd (last names unknown)
MOTION WAS MADE BY COUNCILMEMBER ANDERSON TO APPROVE APPOINTEES WITH CONTINGENT OF TODD’S LAST NAME.    MOTION FAILED FOR LACK OF A SECOND

CITY WEBSITE INFORMATION
Presentation by Councilmember Olfelt-Nelson stated both will provide for the City’s needs.  ReVize seems more user friendly interface and GovOffice does allow for basic package but also higher level of customization.  ReVize is $2,400 plus $1,200 year and GovOffice is $750 or $995 per year for a 3 year commitment.  Upgrades are included and will see one in late 2017 for GovOffice.  

Discussion concerning the cost comparison which Councilmember Olfelt-Nelson noted GovOffice seemed more interested in a small City likes LSCB.  She noted ReVize is propriety while GovOffice uses cloud storage for documents.  Documents are searchable in either.  She felt both had adequate security.  Limits of Revise is an email notice standard.  GovOffice has opted in for email such as mass communication of a newsletter for example.  Discussion continued on use and who uses its etc.  
MOTON WAS MADE BY COUNCILMEMBER ROETTGER AND SECONDED BY COUNCILMEMBER FREEESMEIER TO APPROVE GOVOFFICE FOR BASIC PLAN at $750.00.     ROLL CALL/ALL AYES

CITY STREET PROJECTS (Engineer Parotti)
Infrastructure Improvement Project update Bid date 4/28/2017.
Soil Borings:  Engineer Parotti proposes the need for surveying underlying soil.  This soil borings suggested as it evaluates the condition of underlying pavement.  Have received two quotes:
Independent Testing Technologies Inc.     $1,285
Northern Technologies LLC        $2,200
Contract template has been used to provide approval for Independent Testing Tech because of lower quote and availability of the contractor.  Councilmember Olfelt-Nelson inquired if this process is standard for these types of street projects.
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMEMBER FREESMEIER TO APPROVE INDEPENDENT TESTING TECHNOLOGIES INC.
                ROLL CALL/ALL AYES
Engineer Parotti reviewed the sketch presented by Councilmember Williams that addressed the bump out at the driveways along Itasca that could help eliminate street pavement break ups at driveway.  Engineer Parotti spoke to the added cost.  If only went out 1 to 2 feet the cost is minimal; he estimated $50-$100 per driveway.  If it was 4-6 feet bump out he estimates $500-$600 per bump out.  He further notes all drives be treated the same rather than hand pick how each is done.  

Councilmember Williams noted the ditching area at Itasca and Baillon to move the water off road, and a spot near 2747 Itasca and 2767 Itasca which did previously have ditching but has been filled in.  

Councilmember Freesmeier spoke to lowering the turf at the edge of the road at Itasca and Baillon to achieve water leaving the road way.  

Engineer Parotti spoke to ditch being 12-18 inches not necessarily like that of county ditches.  Three removals at Itasca & Baillon would be minimal of 1-2 trees.  

Councilmember Williams noted 6 inch ditch would likely be enough. If the area is excavated down it can be re-seeded for turf.  Engineer Parotti spoke to North side of Baillon on Itasca where the road erodes; with slight ditching and re-seed it would help halt water on roadway.  Councilmember Freesmeier spoke that he prefers a 6 inch swale.  
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMEMBER ROETTGER TO ADD UP TO 2 FT. DRIVEWAY BUMPOUT(S) AND A 6 INCH SWALE AT ITASCA AND BAILLON AND LOCATIONS ON THE MAP PROVIDED.        ROLL CALL/ALL AYES



Street patching (quotes)
A bid from RCM Specialties for $2,650 with area to not include Itasca from Stone Gate to St. Mary’s Drive.
Per Engineer Parotti in the interim small pot holes could be patched by the snow plow service provider (Tri County Services).  He spoke to spray patching in that it is longer lasting than cold/hot patching.  To date he has not found any previously filled holes to have failed and believes most cost efficient.  He also noted overtime with several patches the road maybe bumpy.  
MOTION WAS MADE BY COUNCILMEMBER FREESMEIER AND SECONDED BY COUNCILMEMBER WILLIAMS FOR $3,135 FOR RMC SPECIALTIES – AREA TO INCLUDE STONE GATE TO ST MARY’S DRIVE.                ROLL CALL/ALL AYES

Engineer Parotti noted sweeping contract was sent to Tri County and awaiting return.  County striping letter has been send; He noted the intersection at St. Mary’s Drive and Itasca will need to be striped after construction ends.   The river is at 678.04 and elevation rise by 3 inches to Saturday.

CITY CLERK WAGE INCREASE FOR 2017.  Councilmember Williams noted that the budget allocated a 3% pay increase
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE A 3% WAGE INCREASE RETROACTIVE TO JAN 1, 2017.
ROLL CALL/ALL AYES

CITY CLEAN UP DAY
Dates open are:  4/29, 6/10 and 6/17. Proposed time is 8:30 to 12:30.  Councilmember Freesmeier proposed the dates Maroney Sanitation is available.  Council decided April 29, 2017 and as last year the 1st load is free and $20 per additional load and Councilmember Freesmeier to contact Maroney’s.

SHORELAND, RIVERWAY & FLOODPLAIN- (practical guide to variances)
Registration required for April 18, April 25, and May 2, 2017 (fee subsidized).  Councilmember Anderson and Olfelt-Nelson would like to attend all the dates mentioned.

STAFF REPORTS
TREASURER MONTHLY DISBURSEMENTS Treasurer Niedzwiecki reported he review the Helkes Tree invoice as he noted some of the $14,900 expense was allocated to the road fund.  Councilmember Freesmeier noted that the invoice is far more than expected and suggested a cap be placed on this service in the future.  Mayor Roettger noted some of the invoice was for 2016 service.

Added to report is $154.50, ($35 and $119.50) to Councilmember Anderson for class and website.  Total claims are $32,106.60.
MOTION WAS MADE BY COUNCILMEMBER WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE CLAIMS AS PRESENTED WITH CHECKS #5606 THRU 5619 AND ELECTRONIC PAYEMENT OF # 1-13 FOR TOTAL OF $32,106.60.        ROLL CALL/ALL AYES

CITY ENGINEER.  Engineer Parotti seeks approval to contact Councilmember Williams for subsequent meetings.

BUILDING INSPECTOR Nothing

CITY ATTORNEY:  Attorney Kranz Nothing further to report

Councilmember Williams asked to speak to sex offender ordinance.  He has heard of 37 communities that have one.  He noted that the City should look into this especially with kids at hockey areas and park.  

Councilmember Freesmeier believes it to be a fair concern and would like to see what other cities are doing.  Taylor Falls has info on their website.  Attorney Kranz will bring back more info.  
LeMay property was to be taken down and it is still exists.
Flattum property also needs to be reviewed again.
Also – 16810 24th Street needs to be addressed for poor condition.

City Attorney to follow up with written notice to property owners.
City Clerk:  Reminded council of ongoing meetings for a Joint Collaborative effort in recycle service.  The Waste Management Contract Extension will come on as May agenda item.  Sample Draft (updated) ordinance will be coming in next couple months.
Cell Tower update – public hearing will likely be in May.
Drug Collection event on April 29, 2017 at WA County Government Center.

STANDING COMMITTEE:
Fire Dept.   Councilmember Williams attended and Fire Dept. finally bid insurance and saved $8,500 by insuring with LMCIT.  The budget increase is now under 5% from prior 14.7%.  Councilmember Olfelt-Nelson noted ISO Certification under way and may affect surrounding community rating.

Cable Commission:  Councilmember Olfelt-Nelson reported that the 4 PEG channels are off and the next meeting possible June 2017.  Councilmember Williams noted he feels the loss of channels is determent to community.

Planning Commission:  None

WMO:  None
COUNCIL REPORTS:  
Gary Williams:  He has noted on the new city lot after vegetation was removed there is a lot of construction debris which needs to be removed and some trees to be removed.  Suggested a row of small trees or hedge for screening and also proposed a gravel parking pad.  He confirmed ART IN PARK with Paul Brown.
Joe Freesmeier   None
Beth Olfelt-Nelson:  In regards to GovOffice she will get a contract for signatures and who will help her with design website….taking volunteers.  
Nancy Anderson:  St. Croix River Assn. Water Action Day is Wed. April 19 at the Capital.  Register on their website by 4/5 if possible, Rally in Rotunda at 1:30   Nancy is involved in shoreline restoration with plants arriving at the end of May.  She will do the work for residents with native grasses, and the plants purchased with a Grant.

ADJOURNMENT at 8:47pm.
                            ____________________________________
Attested to by:                            Jay Roettger, Mayor
_______________________________________________
Cindie J Reiter, City Clerk