CALL TO ORDER:     By Mayor Roettger at 7:00 p.m.
ROLL CALL:         Mayor Roettger, G. Williams, T. Williams, N. Anderson, and J. Freesmeier absent
STAFF PRESENT:    Cindie J. Reiter, T. Niedzwicki , J. Parotti, Attorney Sandstrom
OTHERS PRESENT:    Paul Brown,
CONSENT AGENDA:    March 2015 minutes approved, Agenda approved with addition to place Paul Brown, Art In The Park Coordinator before Public Comments.
Paul Brown spoke to Art in Park to be held August 22 or 23, for 2015.  He provided that a history of the City to be presented by Don Jones in conjunction with Art and or music.  The Washington County Recycle display will also be at the event, if available from the county.
Public Comments:    None
WCSO     Incidents called in 14, but no citations issued.
ISD 834 ELECTION   Superintendent Tom Nelson did not show up.
RESOLUTION TO SUPPORT LSCV TRAIL RENNOVATION Jon Picard noted that Washington County Parks Department management proposed that if all cities support it by resolution the County can renovate the trail by mill and overlay possibly this year.  It is expected the larger renovation previously presented by LSCV Foundation member Picard would take approximately 7 years to move forward.
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO SUPPORT THE RENNOVATION OF THE LSCV TRAIL WITH RESOLUTION 2015-04-1.
                ROLL CALL/ALL AYES (1 ABSENT)
LIABILITY WAIVER FORM, WORKER’S COMPENSATION RENEWAL – VOLUNTEER & ELECTED OFFICIAL COVERAGE   Liability Waiver Form Resolution presented 2015-04-02 for approval.
Discussion of coverage for volunteers, also spoke to defined non-owned auto coverage in City’s package coverage.  
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APPROVE RESOLUTION 2015-04-2 FOR CITY TO NOT WAIVE MONETARY LIMITS PER STATUTE.       ROLL CALL/ALL AYES
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO APROVE RESOLUTION 2015-04-3 TO COVER ELECTED OFFICIALS ON WC COVERAGE.                   ROLL CALL/ALL AYES
JERSEY BARRIERS   Councilmember Anderson notes she has received many calls asking for the Jersey Barriers to be removed.  They are causing parking issues and allowing no access to the park for cleanup.  Mayor Roettger will look at this.
CITY CLEAN UP DAY May 16th but time is unknown at this time now but will be on Facebook and city’s website.

AFTON SEPTIC EAW & PERMIT UPDATES City Attorney Sandstrom notes the petitions submitted on behalf of LSCB and SMP as well as comments from Emmons Olivier Resources (EOR) which was paid for by LSCB for the analyses and comments.  Attorney Sandstrom inquires if SMP would like to cost share the fee for EOR of $10,000.  He also spoke to a potential of a contested case hearing, which EOR would supply comments which would also drive additional fees.  He also inquired as to if it gets to this point would SMP contribute to that fee.  Also provided to Council was a letter from an attorney hired by a group of residents that speak to Indian Burial grounds near the placement of proposed septic project.  It was noted that the fee of $10,000 was quoted by EOR, however could exceed that fee.  Councilmember G. Williams and Anderson feel some contribution should be made from the city.  City Treasurer Niedzwiecki noted the Disaster Fund is at $15,000 and is not funded annually.  Attorney Sandstrom noted EOR testimonial notes were approximately $200-$250/hr.  However it is unknown how far this effort will get in the process.  Councilmember G. Williams, Anderson and T. Williams proposed $3,000 be contributed to the fees of EOR.  Councilmember T. Williams noted the City does need to do this.
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO CONTRIBUTE $3,000 TOWARD THE $10,000 FEE.      ROLL CALL/ 4 AYES
The City Treasurer Niedzwiecki will prepare a check for the next meeting.
CITY ENGINEER PAROTTI     Valley Branch Boundary Adjustment.  Engineer Parotti spoke of Valley Branch Watershed Dist. Boundary changes.  They are due to determination of flow going into and out of an area (to the creek or River).  He presented a map showing boundaries of hydrological boundary of Valley branch and WMO.  He believes what Valley Branch proposes is fairly accurate and he seeks council’s opinion on how they feel the flow is presented.  Should the Council not feel this boundary change (flow) is fair it will require some accurate data to prove otherwise.  Valley Branch has permitting and taxing authority and those residents in Valley Branch Dist. Would see a tax line.  Mayor Roettger does not necessary agree with boundaries as presented based on his knowledge.  Councilmember G. Williams presents concerns of parcels being split, engineer Parotti noted find boundary changes would follow parcel lines.  Further discussion continued of how Watershed’s have  tax authority and WMO’s do not.  Councilmember G. Williams expressed concern for division in political entity causes issues for drainage and permitting within the City.  Engineer Parotti asks for directions on how to respond for the proposed boundary adjustments.  Mayor Roettger and Councilmember Anderson volunteered to walk the boundary with the City Engineer for review.
 Hazard Mitigation Assistance Eligibility updates.  Engineer Parotti provided response from HSEM Rep. McLoskey and notes the project is not to be considered eligible as the goal is to remove structure and people out of flood prone areas.  City Engineer Parotti noted he argued twice to lobby for the elevated roadway and culvert under Iroquois but not successfully.  He notes the items proposed do not seem to have much success in this HSEM program.
Current River Level is 676.03
STAFF REPORTS
City Treasurer:  Treasurer Niedzwiecki reviewed the Cable Commission funds and noted he would respond to OSA inquiry on this.  He followed up on $1,343.54 fee due from Fernandez as well as the fees due from Holmer addressing the original application free for $6,286.79 plus no fees received on the second application which fees are now considerable nearing $10,000.  Attorney Sandstrom spoke that we cannot withhold the building permit however we could withhold the certificate of occupancy or assess to property tax.   The Council believes that all invoices should go out to the applicant monthly when billings are received and directed the treasurer to do so.  Treasurer Niedzwiecki and Attorney Sandstrom will work on how to respond to Holmer’s inquiry regarding the fees.  Attorney Sandstrom to request a new check be issued in lieu of the check we have on hold.
Claims to be approved are $17,185.07 which includes the Fire District fees for the second quarter.
MOTION WAS MADE BY COUNCILMEMBER G. WILLIAMS AND SECONDED BY COUNCILMEMBER ANDERSON TO PAY THE BILLS OF CHECK # 5310 THRU #5325 AND ELECTRONIC PAYMENTS  1 - 11 FOR A TOTAL OF $17,185.07.        ROLL CALL/ALL AYES
City Engineer.  Engineer Parotti responded to street sweeping inquiry by G. Williams will be done as soon as the Mayor gives the ok.  Council noted it can begin at any time now.
Building Inspector, presented by Mayor Roettger .  Inspector Stensland has concerns of Fernandez not completing landscape or flood proofing as required in CUP.  Attorney Sandstrom noted that the City needs to push for compliance by a red flag or some sort of compliance before the house is sold.  The other 6 projects are ongoing.  
City Attorney    Attorney Sandstrom noted he would be sending a letter to Holmer regarding fees and also demand to remove structures within a set deadline of 3 weeks.  He noted that he and Planner Gonzola have been responding to inquiries regarding some properties.
City Clerk  Recycle Coordinator is needed for SMP as the grant application will require a coordinator.  The City Clerk provided this may be a time for the county to facilitate a joint recycle program among four of the lower valley cities with one Recycle Coordinator, the ISD Election is held May 12th  at Afton Lakeland School and there is a proposed Wedding on our beach.
STANDING COMMITTEE UPDATES
Fire District.  Fire Board Rep G Williams presented fire department proposed a replacement of a truck and to also add a plow for clearing the Fire Department lot.  The truck with ladder is $750,000 with a budget accrued at $450,000.  Ladder is approximately $250,000.  Budget prep beginning, contends less than 4% increase.
Alliance Meeting.  Mayor Roettger spoke that WA Co. Parks addressed trail rehab possibility to be done likely in 2016.  The Septic Programs is available thru the County and County encourages residents to contact them to see if they quality for a loan and or grant.
Cable commission.   Councilmember Williams spoke on a 10 year Cable Agreement approved.  So even if Comcast leaves us there is an agreement in place.  Engineer Parotti speaks to Community requirements for fiber optic installs.
Planning Commission.  Nothing
COUNCIL REPORTS:
Councilmember T Williams: Inquired of Flattum property and was told he is working slowly at siding and will be on next meeting agenda meeting item.
Councilmember Anderson:   Spoke of picking up dog waste.
Councilmember G. Williams.  Legislature discussing financial assistance for street projects to small cities.    LMC Loss Control…Land Use Basics      All Council members and PC members should provide certificates received.  Spoke further to encouraging attendance at LMC Loss Control workshops.
Motion to adjourn at 8:35